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Privacy & Data Protection Notice

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  1. Introduction

Legal Lens Solutions is committed to protecting the privacy and personal data of clients, professionals, and visitors engaging with the platform. This Privacy & Data Protection Notice explains how personal information is collected, used, shared, stored, and protected in connection with Legal Lens Solutions’s coordination, case-management, and administrative activities.

Personal data is processed in accordance with applicable data-protection and privacy laws, including the UK General Data Protection Regulation (UK GDPR), the EU General Data Protection Regulation (EU GDPR), and internationally recognised data-protection principles applicable in jurisdictions where the platform operates, including Pakistan.

  1. Scope of This Notice

This Privacy & Data Protection Notice applies to personal data processed in connection with:

  • Individuals and organisations engaging with Legal Lens Solutions for coordination and case-management services
  • Professionals engaging with the platform in a collaborative or service-delivery capacity
  • Visitors to the Legal Lens Solutions website or digital platforms

For clients, personal data is processed solely to support client registration, assess coordination suitability, manage case intake, maintain coordination records, support administrative and procedural workflows, and facilitate engagement with authorised professionals where required.

  1. Role of Legal Lens Solutions in Data Processing

Legal Lens Solutions acts as a data controller in relation to personal data processed for coordination, case-management, and platform-administration purposes.

Where personal data is shared with independent professionals or service providers engaged by the client, those parties act as separate and independent data controllers and process personal data in accordance with their own legal, regulatory, and professional obligations.

Legal Lens Solutions does not control how independent professionals process personal data once they are engaged directly by the client.

  1. Client Registration, Records & Communication Data

To deliver coordination and case-management services, Legal Lens Solutions requires clients to register on the platform.

The platform maintains structured coordination records, which may include:

  • Client registration and account information
  • Engagement history and coordination activity
  • Communication necessary to support case management and continuity
  • Information required to facilitate engagement with authorised professionals

These records are maintained only to enable effective coordination, accountability, governance oversight, and transparent engagement across jurisdictions.

Platform records:

  • Do not replace or interfere with professional records held by independent professionals
  • Do not influence professional advice, strategy, or outcomes
  • Are limited to what is necessary for coordination and governance
  1. Categories of Personal Data Collected

Legal Lens Solutions collects and processes personal data that is necessary and proportionate to support coordination activities. This may include:

  • Contact and identification information
  • Jurisdictional and service-related information provided for coordination purposes
  • Communication records relating to case management
  • Information voluntarily submitted through forms, correspondence, or platform interactions

Professional-related data may include information relevant to authorisation status, areas of practice, and engagement suitability.

  1. Purposes of Processing

Personal data is processed solely for legitimate and defined purposes, including:

  • Client registration and coordination assessment
  • Case management and administrative support
  • Professional engagement alignment
  • Communication with clients and professionals
  • Cross-border and jurisdiction-specific coordination
  • Platform operation, security, and governance
  • Compliance with legal or regulatory obligations

Personal data is not used for unrelated, incompatible, or undisclosed purposes.

  1. Lawful Basis for Processing

Personal data is processed on one or more lawful bases, as applicable, including:

  • Consent provided by the individual
  • Performance of coordination and administrative services
  • Compliance with legal or regulatory obligations
  • Legitimate interests relating to platform operations, governance, and professional coordination
  1. Data Sharing and Disclosure

Personal data may be shared where necessary to support coordination and case management, including with:

  • Authorised professionals engaged by the client
  • Service providers supporting platform operations
  • Regulatory or legal authorities where required by law

Legal Lens Solutions does not sell personal data and does not share personal data for marketing or advertising purposes.

  1. International Data Transfers

Legal Lens Solutions operates across multiple jurisdictions, including the United Kingdom, Pakistan, and other international locations.

Where personal data is transferred outside the United Kingdom or the European Economic Area, appropriate safeguards are applied in accordance with applicable data-protection laws and internationally recognised data-protection standards.

  1. Data Security

Legal Lens Solutions implements appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration, or disclosure. Security measures are reviewed periodically to ensure ongoing effectiveness.

  1. Data Retention

Personal data is retained only for as long as necessary to fulfil coordination and case-management purposes or to comply with applicable legal, regulatory, or contractual obligations. Retention periods are reviewed periodically.

  1. Individual Rights

Subject to applicable data-protection laws, individuals have rights in relation to their personal data, including the right to:

  • Access personal data
  • Request correction of inaccurate or incomplete information
  • Request deletion where appropriate
  • Object to or restrict certain processing activities
  • Lodge a complaint with the relevant supervisory authority, including the UK Information Commissioner’s Office

Requests may be submitted through the communication channels provided by Legal Lens Solutions.

  1. Third-Party Services and External Links

The Legal Lens Solutions platform may reference or link to third-party services or websites. Legal Lens Solutions is not responsible for the privacy practices, content, or data handling of external service providers.

  1. Updates to This Notice

This Privacy & Data Protection Notice may be updated from time to time to reflect changes in legal requirements, platform operations, or regulatory expectations. The most current version will always be available on the Legal Lens Solutions website.

Final Positioning Statement

This Privacy & Data Protection Notice reflects Legal Lens Solutions’s commitment to transparency, responsible data handling, and regulatory discipline across all jurisdictions in which the platform operates.

Personal data is processed with care, proportionality, and respect for individual rights, while ensuring that professional independence and jurisdiction-specific compliance are preserved.